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Back office for pool cleaning routes
Route work is recurring money. One dropped enquiry costs the season, not the visit.
Where it leaks
- The new enquiry lands mid route
- You are elbow deep in a filter. By the time you are dry the caller has booked somebody else for the whole summer.
- The recurring invoice goes out late
- Monthly billing done by hand slips a week, then two, and the cash gap sits with you.
- The lapsed customer never comes back
- They stopped over winter and nobody ever asked them to start again in April.
What we set up
The same machinery every customer gets, arranged for how pool cleaning work actually runs.
- A route view rather than a job list, because your week is a map and not a queue.
- Recurring invoices that send themselves on the same date every month and chase themselves after.
- A seasonal restart list, so last year's customers get asked before the first warm week.
- Chemical and equipment notes on the property record, not in a notebook in the truck.
Questions from this trade
Does it handle recurring billing?
Yes. A route customer is billed on a schedule, and a one off repair is billed on its own, from the same property record.
What about one off green pool cleanups?
They come in as a normal enquiry, get quoted separately, and can be converted to a route customer without retyping anything.
Book a meeting
Fifteen minutes on video about a weekly service route slot and what happens to it now. No phone number, the form books it.